Office Rental in Kyiv: Main Criteria for Choosing a Building and Premises

A comfortable and modern office is an important component of a successful business. The choice of premises often affects the efficiency of employees, the creation of a positive image of the company, and the increase of the client base. This is particularly important if the work features involves visits ofg customers and partners to your office.

Many experts in the field of commercial real estate assert that renting an office in Kyiv is more advantageous than buying such a property. The option of purchasing is more suitable for large companies with well-established business processes that can allocate large funds from their internal cashflow. It's better for small entrepreneurs to start with renting and direct resources to the development and expension of their business.

Advantages of renting over buying an office:

- No large expenditures;

- Competitive cost of premises in business centers;

- Easy and quick search due to a large number of offers;

- The possibility to change the location to one more suitable for the business's specifics.

To find an office space that best meets your needs, it's advisable to compile a list of requirements. If possible, preliminarily survey your staff, partners, and clients to understand their perception of a modern and productive business space. It should be noted that not all points will be equally important, so they are usually divided into primary (mandatory) and desirable, which can be compromised depending on the circumstances.

Many entrepreneurs believe that the city center is the best option for locating an office, as it is the most prestigious and profitable place. However, this statement is not always true, as it primarily depends on the scale and profile of the company's activities. It is important to understand that rental costs here are 2-4 times higher compared to similar properties in residential areas or on the outskirts.

The main advantages of the center are a large flow of clients, developed transport infrastructure, and prestige. These factors are crucial, for example, for businesses in tourism, public catering, finance, entertainment, etc. However, if a company collaborates with industrial enterprises, trades in specialized machinery, spare parts, building materials, etc., having the office close to its own warehouse, exhibition area, or a partner-manufacturer's object becomes a significant plus. Accordingly, a location away from the center is needed.

An office in densely populated residential areas is a wise decision for companies providing household and medical services, selling small electronics, repairing household appliances, etc. For beauty salons, "near home" format stores, sewing studios, and workshops for shoe and clothing repair, converted apartments remain a popular option. For them, renting space in a mall or business center is irrelevant and irrational.

The main characteristics to focus on for renting a good office are the type and format of your activity. Conducting business in the chosen location should be convenient and profitable in terms of the availability of necessary resources and potential clients. Only then can you consider the status of the district, financial expenses, and other factors.

When choosing a location for an office based on business specifics, it's important to remember that great advantage lies in transport accessibility. Convenient location and access, proximity to the metro and city transport stops are significant aspects in the portrait of a successful company in the eyes of potential clients, partners, and employees. However, for back offices, where client reception is not planned, a different logic in choosing a premise is permissible. In some cases, the savings on renting a property on the outskirts of the city are so substantial that it's much more beneficial to organize a transportation for employees.

The cost of renting commercial real estate in Kyiv varies by district:

- Highest. The center of Kyiv (Podilskyi, Shevchenkivskyi, Pecherskyi districts) should be chosen when you want to place your company in a cozy and modern business center. To save money, you can consider premises in Vinogradar, located a 20-minute drive from the center. The trade-off for savings in this case may be inconvenient transport connections and constant traffic jams during peak hours.

- Medium. The Obolonskyi district is considered good for business, given its transport accessibility and high foot traffic near metro stations. Being a "residential" area, it offers reasonable office rental prices. The Golosiivskyi and Solomianskyi districts also fall into the mid-price segment.

- Low. The Left Bank is more affordable, costing a couple of dozen dollars per square meter per month, with no forecast for an increase in the near future.

- Lowest. If foot traffic and the prestige of the district are not of primary importance for the business, you could look at new districts on the right or left banks of the capital. Here, truly inexpensive commercial real estate is offered for rent.

The infrastructure of the building where the office is located indirectly has an influence for the prestige of the company. The presence of a reception, security, video surveillance and control systems, parking, and high-speed elevators increase the comfort and functionality of the property, and consequently, its cost. For a serious trading, financial, or IT business, developed infrastructure is necessary, while for a small atelier, design studio, or workshop, a minimal set will be enough.

It's important for offices that receive clients to have a clear location so that they don't have to look for the right address on a map, wander around the yards, or spend a lot of time trying to find the entrance. If you are located in a residential building, it is advisable to have a separate entrance for visitors to avoid dissatisfaction from residents. A standalone building is usually the best choice for medical centers, food and recreation facilities, and any other business that doesn't want to share space with neighbors.

Office space should be chosen on the 1st or 2nd floor or in a building with an elevator. The possibility of placing advertising signs is an important condition for commercial activity. Many companies today prefer buildings that have the status of being friendly to people with disabilities. The presence of a ramp, large space, and inclusive bathrooms is an indicator of a thoughtful way of doing business, mature civil position, and care for visitors.

A cramped, uncomfortable, stuffy office is a place you want to get out of as soon as possible, which will definitely not increase staff productivity. Therefore, it is necessary to correctly calculate the number of workplaces and allocate at least 6 m2 for each. If you are planning a gradual expansion of the company, it is better to immediately focus on finding a more spacious option.

Depending on the specifics of your work, you may need separate rooms for installing servers, negotiations, serving VIP clients, holding presentations and meetings, etc. To take care of your employees, you will need a small kitchen or break area with a cooler, coffee maker, refrigerator, and other equipment.

Convenient parking can significantly increase the prestige and attendance of a company. Therefore, this factor should be considered when looking for an office for representational purposes. Modern business centers usually have spacious surface or underground parking lots or even a parking garage designed for cars of different sizes.

Kyiv is one of the largest centers of commercial activity in the country. Dozens of new offers come for business on the real estate market every day. If your request is rental office space Kyiv Ukraine. Axis real estate agency will help you save time, effort and money while searching for the best option. Our experts understand the needs of businesses of all sizes and types, watch the office market for rent 24/7, and are able to quickly compile a list of client requirements and quickly and effectively communicate with all parties involved in the process.

An Axis realtor will find and offer for viewing commercial real estate in Kyiv that is suitable in terms of area, cost, location, external and internal criteria. The potential tenant will only have to choose the most suitable option. If you need professional assistance in renting an office, please call 044-233-78-78 or write us on Viber, Telegram or WhatsApp - +380-99-265-04-78.